Airbus Defense and Space
  • 12-Jan-2021 to 26-Jan-2021 (EST)
  • AIRBUS U.S. Space & Defense, Inc.
  • Frisco, TX, USA
  • $29,302 - $49,128
  • Salary
  • Full Time

This position offers the following benefits: Medical insurance, Dental insurance, Vision insurance, Prescription insurance, Healthcare Advocacy, Employee Assistance Program, Flexible Spending Accounts, Health Savings Accounts, Basic & Voluntary Life and Accidental Death & Dismemberment insurance, Short and Long-term Disability insurance, Voluntary Accident insurance, Voluntary Critical Illness insurance, Identity Theft & Fraud Resolution insurance, Legal Plan insurance, 401(k), Travel Assistance, International SOS insurance, Paid Vacation, Paid Personal/Sick Time, Paid Holidays, Tuition Assistance, Bonus(es). These are our current benefit offerings for the 2021 plan year and are subject to change without notice.


Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.

A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader

Airbus has built on its strong European heritage to become truly international with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than sixfold order book increase since 2000.

Position Summary:  Performs a wide range of general administrative support duties for the assigned Department with limited direction.

Primary Responsibilities: 80%

  • Support office staff and executives with clerical tasks
  • Update and maintain internal SharePoint
  • Schedule appointments, meetings, conferences, and travel agendas.
  • Receive and screen telephone calls, letters, and/or visitors; make calls related to department matters.
  • Organize logistic for meetings, presentations, trainings and other office-related events
  • Complete SSA visit requests.
  • Monitor, order and maintain office supplies for the department.
  • Prepare expense reports and reconcile against corporate credit card.
  • Organize and maintain correspondence and records, following up on pending matters with limited direction.
  • Develop and maintain active filing systems including electronic files.
  • Prepare and collate presentations and reports for the department.
  • Organize and maintain files and records; update when necessary
  • Oversee Shipping and Receiving
  • Create PR, PO, Receipts into internal procurement system,
  • Request quotes to vendors based on project request.

 

Additional Responsibilities:  

Administrative systems provisioning and other duties as assigned: 20%

 

Qualified Experience / Skills / Training:  

  • Strong knowledge of SharePoint
  • Solid knowledge of Microsoft Office including Excel Macros.
  • Excellent customer service and communication skills
  • Strong working knowledge of office procedures and basic accounting/procurement principles
  • Ability to effectively use and maintain office equipment
  • Outstanding communication skills
  • Great multitasking abilities

 

 Education:

  • Associate's degree, or Bachelor degree in business, administration, or related field preferred

 

Experience:

  • 5-10 years of experience in an administrative support capacity

 

Knowledge, Skills, Demonstrated Capabilities:

  • Must use judgment in arranging calendar and travel.
  • Self-directed and able to work without direct supervision
  • Flexible schedule
  • Willingness to learn and to grow with the company and motivated to take on additional tasks and solve problem
  • Must be able to interact cordially and productively with co-workers, supervisors and customers.
  • Valid state issued driver's license required.

 

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

  • Exceptional attention to detail, diplomacy, excellent organizational skills, solid follow-through skills and strong interpersonal and communications skills required.
  • French is a significant plus

 

Technical Systems Proficiency:

  • Advanced computer skills with emphasis on Microsoft Office applications is essential.
  • Strong Knowledge of SharePoint
  • Be able to adjust quickly in digitalized technology
  • New technology enthusiast

Travel Required:

  • None

Eligibility:

  • Authorized to Work in the US

 

Nature of Contacts:

Involved Communication on a daily basis with internal and external parties.

 

Physical Requirements:

  • Environment: Work in office environment
  • Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports,
  • Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms.
  • Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
  • Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools
  • Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs for short distance and short period.
  • Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs for short distance and short period.
  • Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
  • Sitting: able to sit for long periods of time in meetings, working on computer.
  • Squatting / Kneeling: able to squat or kneel to retrieve, replace or work on items stored on low shelving.
  • Standing: able to stand for discussions in offices or outside.
  • Walking: able to walk through office

As a leader in our field, Airbus provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.  In addition to federal law requirements, Airbus complies with applicable state/region and local laws governing nondiscrimination in employment in every location in which the company has facilities.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. 

Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.  Improper interference with the ability of Airbus' employees to perform their job duties may result in discipline up to and including discharge.

As a matter of policy, Airbus does not sponsor visas for North American positions unless specified.  Only applicants with current work authorization will be considered. 

Airbus does not offer tenured or guaranteed employment.  Either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. 

Airbus Defense and Space
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